Administrative Assistant

Our Toronto based client, an established import/export firm, is in need of an Executive Administrator to support it’s the two principals and the Sales Director. This role will conduct a variety of administrative assignments and tasks, much of which will take place in Excel. Candidates must be fluent in Excel and be comfortable running vlookups and generating pivot tables.

• Provide accurate, organized and efficient administrative support; collect and track data, research information, manage calendars, book travel arrangements, create and maintain files, and perform other administrative assignments as required while ensuring quality service and professionalism at all times.

• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, tables, charts, files, correspondence and communications etc.)

• Compile sales quotations for customer submission

• Maintain/support customer product databases

• Track customer advertising activity

• 5-10 years of experience in a similar role
• Post-secondary courses/certificate in office administration is an asset
• Strong proficiency in Excel, Word and Powerpoint
• Professionalism, ability to work independently, multi-task and handle conflicting priorities
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
• Manage efficiently in a multi-tasked environment and ensure deadlines are met
• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
• Accurate typing, attention to detail a must. High proficiency in Excel and Word
• Must possess strong written, listening and verbal communication skills

• Salary: 45 – 50k commensurate with experience
• Vacation: 2 weeks
• Benefits

We thank all those who apply however, only applicants chosen for an interview will be contacted. Candidates must be legally eligible to work in Canada without sponsorship. Please send applications to and quote job ref# CUEADMIN140228.